Document management and organization:
- Receive, classify and save all paper and electronic documents and documents in an organized manner
Monitoring the issuance and updating of documents:
- Ensure that documents are approved before issuing them and follow up on any amendments or updates to them
Document archiving:
- Archiving documents according to an approved system that ensures ease of reference and safety
Copy control of documents:
- Follow up on the distribution of approved copies and prevent the use of outdated copies
Preparing document records:
- Preparing and updating the Document Register and following up on the status of each document
Coordination with different departments:
- Communicate with the technical and administrative departments to ensure that the required documents are received on time
Follow up on project documents:
- Monitoring project documents such as plans, contracts, correspondence, and reports
Commitment to quality procedures:
- Applying quality systems (such as ISO) related to document management, if any
Maintain confidentiality of information:
- Ensuring the confidentiality of documents and not sharing them except with authorized parties
Preparing periodic reports:
- Submitting reports on the status of documents, deficiencies, or delays to management
Use of electronic systems:
- Entering and managing documents via document management systems (DMS) or approved computer programs
Ensure that documents comply with regulations:
- Ensure that the documents comply with the requirements of the official authorities or the project requirements
