1. Schedule and appointment management:
- Organizing the Executive Director’s agenda and setting priorities for appointments and meetings
- Coordinating internal and external meetings and ensuring the readiness of the agenda and documents
2. Communications and correspondence:
- Answering phone calls and emails, filtering and directing them according to importance, drafting memos, official letters and reports, receiving and directing visitors.
3. Preparing documents and reports:
- Preparing and drafting reports, presentations and documents
- Research and collect the information necessary to prepare these documents
4. Information and file management:
- Organizing and keeping records and files (electronic and paper) in an easily accessible manner
- Dealing with sensitive information confidentially and professionally
5. Logistics and travel coordination:
- Preparing and coordinating travel trips and events, securing reservations and arrangements for transportation and events
6. Role as liaison:
- Act as a point of contact between executive management, employees, customers and partners
- Representing the executive office and the organization before others
