Job Description:
- We are looking for a dedicated and organized Department Secretary to provide administrative and clerical support to our department. The ideal candidate will ensure the smooth and efficient daily operations by handling correspondence, scheduling meetings, maintaining records, and assisting the department team as needed
Key Responsibilities:
• Provide administrative and clerical support to the department
• Prepare and manage correspondence, reports, and documents
• Organize and schedule meetings, appointments, and travel arrangements
• Maintain an organized filing system for paper and electronic documents
• Handle phone calls, emails, and inquiries professionally and efficiently
• Assist in preparing presentations, reports, and internal communications
• Coordinate with other departments to ensure smooth information flow
• Track and order office supplies as needed
• Maintain confidentiality of sensitive information
• Perform any other related administrative duties as assigned by the department manager
Requirements:
Diploma or Bachelor’s degree in Business Administration or related field
Proven experience as a secretary or administrative assistant
Strong organizational and time-management skills
Excellent written and verbal communication skills in English
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Attention to detail and ability to multitask effectively
Professional attitude and strong sense of responsibility
