- Preparing the agenda for the CEO and assisting in planning appointments, board meetings, conferences etc
- Coordinating and attending meetings on behalf of the Executive Director
- Receiving and forwarding phone calls upon request
- Dealing with outgoing and incoming correspondence and arranging them according to priorities
- Prepare and prepare travel arrangements for executives
- Handling confidential documents and ensuring they remain secure
- Preparing invoices and financial statements and providing assistance in bookkeeping
- Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records and ensure information is organized so that it is easily accessible
- Conduct research and prepare presentations and reports upon request
