- Schedule appointments and maintain calendars
- Distributing tasks to employees and scheduling shifts
- Organizing managers’ appointments and interviews
- Alert the manager to urgent tasks and important dates
- Read and organize the manager’s incoming email
- Preparing, writing and distributing summaries of meetings and their results
- Planning employee events and activities in which they gather
- Preparing travel and conference equipment and arrangements
- Prepare communication supplies and distribute information inside and outside the company, such as memos, emails, invoices, reports, and other correspondence
- Responding to incoming calls to the director’s office
- Supervising the establishment of file archiving systems
- Updating the files of work regulations and ethics within the company and ensuring their implementation
- Purchase or order office supplies, tools, papers, etc
