- Processing telephone calls and preparing a directory of telephones and addresses
- Receiving incoming phone calls, knowing the caller, the purpose of his call, and transferring the call to the competent authority
- Conducting communications to the manager and recording phone calls and their purpose to the manager.
- Preparing correspondence and editing written material. Print the edited material
- Perform an export of outgoing correspondence. Photocopying the required documents and papers
- Designing the forms required for work
- Organizing meetings, reserving halls for meetings
- Sending invitations to meeting participants and preparing the meeting room
- Receiving meeting participants, taking notes, and distributing meeting papers
- Organizing the General Director’s appointments, recording visitors’ data, presenting the agenda to the director, and preparing the data for the director
- Arranging travel, collecting data related to travel, making and following up on the necessary reservations, preparing the travel file, informing the host of the manager’s arrival date, and canceling the visit according to the manager’s request.
- Organizing the administration’s archives, preparing a suitable place to store data, classifying archives, coding archives, indexing archives, destroying unused archives, and bringing files when requested.
- Follow up on management work and identify issues that need follow-up. View the follow-up file on a daily basis. Take appropriate measures to follow up on the matter. Save the topic after completion in its own file
- Using computer applications to process words and data through the use of Word
- Design a slide show using Power Point
- Creating tables using Excel
- Organizing appointments using the Out Look program
- Creating management databases using Access
- Designing the organizational structure of the department. Follow up on all new computer programs
- Establishing work related to the affairs of employees in the administration and preparing letters related to the requests of administration employees
- Coordinating employee vacations
- Submitting reports related to the attendance and departure of employees to the relevant department
- Coordinating additional work procedures for employees
