The legal secretary is the employee responsible for performing administrative tasks and providing the support needed by the company’s lawyers. Among the tasks are:
• Facilitate meetings, set appointments, maintain agendas and provide timely reminders
• Answer phone calls, take notes, messages, and forward calls when needed
• Produce and file various legal documents such as appeals, motions or petitions
• Receiving visitors and conducting an initial examination of files
• Providing administrative support to lawyers
• Communicating with witnesses and clients, responding to all their (non-technical) inquiries, preserving their secrets and gaining their trust
• Recording the dates of cases and meetings and preparing the necessary files
• Submitting and reviewing requests through an established and specific system and other systems related to the public and administrative judiciary and quasi-judicial committees
• Conduct comprehensive statistical and documentary research
• Maintaining a registration system and periodically updating records
• Maintain updated inventory lists and contact details
• Writing periodic reports to clients, sending them and following up by e-mail
• Participate and contribute to the development of the company by expressing opinions and suggestions
•Carrying out the assigned administrative work according to the direct manager’s directives
Requirements:
Comprehensive and broad knowledge of legal terminology and procedures
Proficiency in using Microsoft Office programs and office tools
The ability to use law firm and office management systems and programs
