Responsibilities and tasks:
Follow up on all the administrative tasks of the General Manager, make relevant administrative decisions and be able to act as a link between the administration and other departments
Providing support in all aspects of office work represented in preparing the office archive, organizing the movement of incoming and outgoing transactions, preparing notes, letters and reports, managing verbal and written communication operations, meeting and directing visitors, opening files and keeping transactions and documents to retrieve them when needed
- Organizing appointments for interviews and meetings of the General Manager
Drafting, preparing and amending internal and external correspondence, preparing reports, administrative and technical notes, and writing meeting minutes
- Respond to internal or external inquiries by receiving and responding to incoming calls, transactions and mail messages
Organizing local or international business trips for the General Manager and finalizing all travel arrangements
- Coordination and follow-up of projects from start to finish and ensure their completion
Constantly updating and arranging information and files
- Supporting and assisting other departments by providing services to departments and managers in the Authority and assisting them in carrying out some important work (meetings - preparing files - follow-up) and so on.
Preparing the agenda and minutes of the periodic meetings of the administration
Carry out any other tasks that may be assigned by the General Manager
- Creating reports, the art of writing letters, and writing emails
Requirements:
Bachelor's
Familiarity with the systems of government agencies and the systems of the Ministry of Justice
Familiarity with social insurance and Madad platform (payroll management system - commitment system)
Familiarity with the Human Resources Fund - Goal (energies - employment support - Tamheer)
Ability to work as an individual or as part of a team
