• Advising the Board of Directors on its roles and responsibilities
• Maintain the company's main documents and records
• Manage the process related to Annual General Meetings (AGMs) including drafting agendas, holding AGM meetings and delivering services, taking minutes, draft resolutions, submitting required forms and annual returns with appropriate departments
• Setting meeting times, deadlines, and many other matters for the Board of Directors and its committees
• Preparing agendas for board meetings and committees
• Review, prepare and distribute Board materials containing essential background information to assist in preparation for Board and committee meetings
• Ensure that policies or organizational or legal changes that may affect the organization are updated and approved by the committee
• Maintain regular books, including records of members, directors and secretaries
• Facilitate Board and committee activities and communication with the Board of Directors including but not limited to handling correspondence, gathering information, writing reports and communicating decisions to relevant company stakeholders
• Manage all logistics for board and committee meetings, and attend and record minutes of all board and committee meetings, taking into account privacy and confidentiality concerns
• Maintain records of materials submitted to the Board and its committees to demonstrate that Board members are receiving appropriate information on which decisions are based
• Take an active role and provide valuable input to management decisions related to share issues, mergers and acquisitions
• Monitor corporate governance and other developments that the Board and/or its committees need to be aware of and take the necessary steps to comply with changing regulatory and other requirements
Requirements:
Bachelor's degree in a related field
Proficiency in working on Microsoft Office programs
