Preparing the agenda for the CEO and assisting in planning appointments, board meetings, conferences, etc
- Coordinating and attending meetings on behalf of the CEO
- Receive and forward phone calls on demand
- Dealing with incoming and outgoing correspondence and arranging them according to priorities
- Preparing and processing travel arrangements for executives
Handling confidential documents and ensuring that they remain secure
- Preparing invoices and financial statements and providing bookkeeping assistance
Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records and ensure information is organized so that it can be easily accessed
- Conducting research and preparing presentations and reports upon request
Skills:
- Proficiency in the use of Microsoft Office programs
Ability to use ERP software
Good knowledge of office management and basic accounting procedures
Proficiency in dealing with technical vocabulary for different industries
Familiarity with basic research methods and reporting techniques
Possess strong organizational skills and excellent time management
- Ability to negotiate and persuade
- Good communication skills with different personalities
Integrity and confidentiality in dealing with various data
Requirements:
Practical experience in an executive secretary position
