- Acting as Executive Secretary and Administrative Assistant to the Chief Executive Officer.
- Assist the Chief Executive Officer and carry out administrative and secretarial affairs.
- The processing of annual greeting cards for senior officials and partners of the Center.
- Processing and sending circulars and correspondence on behalf of the Chief Executive Officer.
- Receiving and restricting all communications and letters received.
- Save and archive correspondence and speeches.
- Manage incoming and outgoing calls and communications.
- Formulation and preparation of letters and correspondence in both Arabic and English.
- Updating and processing the weekly and monthly appointments and visits of the CEO.
- Making travel arrangements and procedures for the CEO.
- Preparing the CEO's work trips and coordinating with the relevant parties.
- Perform any business or commission related to the special affairs of the Chief Executive Officer.
- Welcome guests and visitors to the center.
- Tasik Hospitality Services (Shahi / Coffee) for guests of the CEO.
- Conducting guided tours for VIPs and visitors around the Center's facilities.
- Add and update databases and contact information for partners and visitors periodically.
- Management of stationery and office supplies.
- To act as a link and source of information related to the work of the Center.
- Coordination and continuous communication with relevant departments and departments.
- Ensuring the quality of performance of all executive office equipment.
- Maintain the appearance and cleanliness of the executive office
Functions of the Board of Directors and Advisory Board:
- Coordination and communication with members of the Board of Directors and members of the Advisory Board.
- Organization and scheduling meetings of the Board of Directors and Advisory Board.
- Prepare the agenda of the meetings and limit all data and information related to the meeting.
- Prepare and send the agenda of the meeting to the members of the Council.
- Preparation and distribution of minutes of the meeting immediately after the end of the meeting.
- Ensure that all requirements and logistics related to the meetings are met.
Requirements:
Bachelor of Business Administration or Diploma Executive Secretary.
Experience 3-5 years as Executive Secretary.
Proficiency in English and Arabic speaking and writing.
Ability to use computer applications (MS Office, Outlook).
Ability to withstand stress and business requirements.
Ability to solve problems and make decisions
Character and positive behavior oriented toward serving and helping others.
