- Preparation of the monthly schedule and work of the Director General and the Executive Director
- Preparation of the weekly plan for the work of the Director General and the Executive Director
- Maintain the overall appearance of the Office of Senior Management in terms of cleanliness and arrangement
- Editing and printing letters and correspondence for senior management
- Save and maintain all files of the Office of senior management in a manner that ensures the safety and speed of call
- Receiving and directing the mail and fax in the name of senior management and presenting it to the specialist and indexing these documents
- Receiving, directing and sending e-mail messages to senior management and indexing these messages
- Registration of mail and fax issued by the Office of Senior Management and indexing of outgoing faxes
- Writing minutes of all meetings and meetings, for which the Director General or the Executive Director is a party
- Preparation for meetings of senior management or periodic meetings and the coordination and processing of all documents and documents relating to the subject of the meeting
- Assisting senior management in all work not included in this description based on personal request
- Receiving and conducting telephone calls of the senior management office and indexing phone numbers and addresses
- Organizing and indexing the internal reports received from the departments and other departments and presenting them to the Director General or the Executive Director and following up the decision of the Director General or the Executive Director thereon and recording them in their own records.
- Ensure that all office and electrical devices are in continuous working condition and request maintenance officers from inside and outside the company and follow-up maintenance work for all office equipment in the senior management office
- Ensure the availability of all stationery and stationery tools for senior management and personnel in the senior management office
- Invite invitations to participants in meetings convened by the Director General or the Executive Director and register this on special forms
- Booking of travel tickets, hotels and entry tickets for exhibitions of senior management and organizing business trips
- Educate and guide the assistant secretaries and raise their professional level to qualify them to take responsibility after being promoted and submit their performance evaluation reports
- Writing a weekly report to show what has been done and what has been postponed with a statement of reason and submitted to the Director of the Office
Requirements:
Trust and knowledge of communication skills
Knowledge of the correct grammar
Computer skills and secretarial software
Language requirements:
English-fluent
Employment type:
Full Time
Salary Range:
5,000 S.R.
Benefits and Other Informations:
- Medical insurance for employees and their families
- 5 business days
- 8 hours daily work
