Executive Secretary Job Duties:
• Prepare the agenda for the CEO and assist in planning appointments, board meetings, conferences etc
• Coordinating and attending meetings on behalf of the Executive Director
• Receiving and forwarding phone calls upon request
• Handling outgoing and incoming correspondence and arranging them according to priorities
• Prepare and process travel arrangements for executives
• Handling confidential documents and ensuring they remain secure
• Preparing invoices and financial statements and providing assistance with bookkeeping
• Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records and ensure information is organized so that it is easily accessible
• Conduct research and prepare presentations and reports upon request
Requirements:
Bachelor's degree in business administration or English language
Proficiency in English, spoken and written
Good knowledge of office administration and basic accounting procedures
Familiarity with basic research methods and reporting techniques
Extensive skills in organization and mastery of office programs to ultimately achieve effective and efficient business management
