Provide personal administrative support to the group. Duties include general clerical, receptionist and project based work. Project a professional company image through in person and phone interaction.
PRIMARY RESPONSIBILITIES
• Prepare correspondence, reports, and materials for publications and presentations.
• Setup President's travel arrangements.
• Setup accommodation and entertainment arrangements for company visitors.
• Maintain President's calendar.
• Prepare and maintain President's expense report.
• Setup and coordinate meetings and conferences.
• Create, transcribe, and distribute meeting agendas and minutes.
• Answer phones and handle in appropriate manner.
• Meet and greet clients and visitors.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for UPS / Fed Ex / Airborne packages.
• Research, price, and purchase office furniture and supplies.
• Coordinate project-based work.
• Supervise support staff.
• Other duties as assigned.
WORKING CONDITIONS
Working conditions are normal for an office environment. Work may require occasional overnight travel and weekend and / or evening work.
Requirements:
KNOWLEDGE AND SKILL REQUIREMENTS
• Advance English reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
• Knowledge of Microsoft Office (Word, PowerPoint, Excel) and telephone protocol. Computer literate with the ability to learn new software applications.
• Duties require professional verbal and written communication skills and the ability to type 60 wpm.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
• This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience.
• Work requires willingness to work a flexible schedule and occasional overnight travel.
