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Company: مركز جودة الابتكار Verified Employer
Job Title: Executive Secretary
Job Category: Education - Teaching and Training  [ View All Education - Teaching and Training Jobs ]
Job Location: Jeddah - Makkah Province
Post Date: 12/19/2009
Job description:
An executive secretary is required to perform secretarial and public relations functions as follows:

• Coordinating with the official institutions and services to serve the objectives of the Center and the definition of its activities.
• Introducing the Center and its role through seminars, lectures and the media.
• Supervising the organization of seminars, conferences and workshops organized by the Center.
• Issuing bulletins and reports that document the work of the Center and its activities.
• Communicate with various media to publish the Center's news.
• Follow up the media to monitor and document the news of interest to the Center.
• Organizing and consolidating the relationship between the Center and the information centers
• Prepare correspondence, reports and materials for publication and presentations
• Prepare the necessary equipment for the manager's trips
• The equipment and accommodation for the visitors of the company
• The manager's business agenda occurs
• Prepare and report the expenses of the manager
• Responds to phone calls and turns them into relevant individuals
• Prepare and coordinate interviews and conferences
• Meet and greet customers and visitors
• Confirms the general written work that includes copies, file works, fax handling and mailings
• Automatic and paper file system occurs
• Limit, price and buy office furniture and stationery
• Coordinates project work
• Other work assigned to him
  • • Has a suitable qualification
  • • Knowledge of computer applications and the ethics of telephone conversation
  • • Good dealing with computers
  • • Ability to learn to use modern software
  • • Excellent communication skills
  • • Ability to write 60 words per minute
  • • Take full care of the details of the topics
  • • Excellent organizational capabilities
  • • Confidentiality of information
  • • Ability to work flexibly and travel if necessary
Language requirements:
  • English-native
Employment type:
  • Full Time
Salary Range: Unspecified
Basic Requirements
Gender: Male
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