Provide secretarial and administrative support to the managing director.
- Type variety of documents, many highly confidential.
- Maintain/set-up sophisticated filing systems, Manager's personal files, etc.
- Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor.
- Arrange travel, hotel, and car reservations - prepare itinerary. Maintain Manager's calendar, schedule meetings, etc.
- Take/transcribe accurate meeting minutes and other dictation. Photo-copy documents as required.
- Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager's attention.
- May compile and prepare various reports for Manager's use (requires analysis and comparison of data).
- Insure continuance of office routine in Manager's absence. Writes reports, letters, memos, etc., for supervisor's signature.
- Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager's signature.
- Obtain Manager's signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary.
- Perform additional assignments per Manager's direction.
Skills:
• Ability to communicate fluently in English and Arabic.
• Computer literate
• Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic.
• Ability to type 40-60 WPM accurately and take dictation.
• Excellent communication skills both oral, especially on the telephone, and written
• Demonstrates the ability to manage their time effectively using a time management system
