The most important duties and tasks performed by the secretary
First - mail processing
Receives daily mail
Daily mail runs
The mail is displayed to the manager
Mail is directed by specialization
Inbox is important
Mail is distributed to the relevant sections
Save sent mail to save
Outbox saves an image from the Outbox
Sending outgoing mail
II. Addressing telephone communications
A directory of addresses and phones
Receiving incoming phone calls
Know the caller and the purpose of the call
Contact should be made to the competent authority
The required communications are required for the manager
Call the phone in the absence of the manager
Preparation of correspondence:
Edit written material
Edit Article
It exports the outgoing mail
Copies of documents and documents required
The models are designed to work
Organizing meetings:
Book a conference room
Invite participants
The meeting room will be closed
The members participating in the meeting will be removed
.Did notes at the meeting
The minutes of the meeting shall be prepared
The minutes of the meeting shall be distributed.
V. Organization of the director's direct appointments:
Record visitor data
The agenda is presented to the manager
The required data are processed
SSSA - Direct Visitor Reception Manager:
Receives visitors
Take the appropriate action according to the purpose of the visit
It welcomes senior guests
Travel Arrange:
Collect travel data
Reservations will be made and followed up
File the travel file
The host will inform the manager of the arrival date
The visit shall be canceled at the request of the Director
. - Organization of the archives of the administration:
Equips the appropriate place to save data.
Archives are classified.
Symbolizes archives.
Archives are indexed.
Saves archives.
The saved material is damaged.
Attacks files on demand.
IX - Follow-up of the work of the Department:
Identifies topics that need to be continued.
Read the follow-up file daily.
Take appropriate action to follow up the subject.
Saves the subject in its own file after it has finished.
X. Coordination for management requirements:
Secures materials and supplies.
Prepare maintenance reports and faults.
The purchase order for equipment and tools not available in the administration.
Receives materials and supplies for management.
Bring petty cash to management.
Use of MS Office computer applications
Processes data and text using a program
The slide show is designed using a program
.inchi tables using
