Telephone handling:
- A directory of addresses and phones.
- Receives incoming phone calls.
- Identify the caller and the purpose of the call.
- Turns the connection to the competent authority.
- The required communications are made to the manager.
- Record phone calls in the absence of the manager.
- Preparation of correspondence:
- Edit the written article.
- Prints the edited material.
- Performs export of outgoing mail.
- Filing the required papers and documents.
- Design the required models for work.
Organization of meetings:
- Book the meeting room.
- Invite participants.
- Equips the meeting hall.
- The members participating in the meeting shall be excluded.
- Record remarks at the meeting.
- Minutes of the meeting shall be prepared.
- The minutes of the meeting shall be distributed.
Organization of the Director-General's appointments:
- Record visitor data.
- Displays the agenda for the manager.
- Equips the required data.
Using Computer Applications:
- "Processes data and text using Word.
- The slide show is designed using the power point program.
- Create tables using Excel.
- Organize appointments using Out Look.
- Develop administration databases using Access.
- Design the organizational structure of the department.
- Following up on new computer programs.
Establishment of work related to personnel affairs in the administration:
- Prepare letters relating to the requests of management personnel.
- Coordinates employees' permits.
- A report shall be submitted in the presence and departure of the employees to the competent department.
- Coordinates additional work procedures for employees.
- Keep confidential information.
Requirements:
Secondary and higher education
Attention to official and non-delay and not to leave early in the day
