- Implementation of plans and instructions and the organization and management of the affairs of the Office of Management in the routine work and ensure the application of the system adopted by the Office of Administration
- Prepare the monthly schedule and work of the director
- Preparation of the weekly plan for the work of the Director
- Editing and printing letters and letters of management
- Save and maintain all files of the Office of Management in a manner that ensures the safety and speed of the call
- Receiving and directing the mail and fax in the name of the administration and presenting it to the specialist and indexing these documents
- Receive, direct and send e-mail messages for management and indexing these messages
- Registration of mail and fax issued by the Office of Management and indexing of outgoing faxes
- Writing minutes of all meetings and meetings to which the Director is a party
- Preparation for meetings of the administration or periodic meetings and the coordination and processing of all documents and documents relating to the subject of the meeting
- Assist management in all work not included in this description based on personal request
- Receiving and conducting telephone calls for the management office and indexing phone numbers and addresses
- Organizing and indexing the internal reports received from the departments and other departments and presenting them to the Director and following up the Director's decision thereon and recording them in their respective records
- Ensure that all office and electrical devices are in continuous working condition and request maintenance officers from inside and outside the company and follow-up maintenance work for all office equipment in the office of administration
- Ensure availability of all office and stationery tools for administration and personnel in the Office of Management
- Invitations to participants in meetings called for by managers to register this on special forms
- Writing a weekly report to show what has been done and what has been postponed with a statement of reason and submitted to the Director of the Office
Requirements:
Saudi
BA
English is a basic condition
Secretarial course
Age not less than 25 years and not more than 35 years
Dealing with desktop computers, laptops, and modern communication equipment
Dealing with MS Office professionally and quickly writing at least 40 words / minutes
Dealing with various e-mail management systems and scheduling appointments professionally
Ability to effectively communicate and manage diverse business at the same time
Preferably with experience in using design software and web software
Language requirements:
English-fluent
Employment type:
Full Time
Salary Range:
Unspecified
Benefits and Other Informations:
- Basic salary
- Housing allowance
- Transfer allowance
- Annual bonuses
- Medical insurance for the employee and his family
