وزارة العدل تعلن فتح باب التوظيف للرجال والنساء في مختلف المناطق (انتهى التقديم)
وزارة التعليم تعلن عن بدء التسجيل للجنسين في برنامج التميز للإبتعاث (التقديم مفتوح)
أمانة منطقة الرياض تعلن 28 وظيفة من المرتبة السادسة حتى التاسعة (يبدأ قريباً)
تفاصيل الإعلان
التقديم مغلق التقديم مغلق
نسخة للطباعة  
مسمى الوظيفة الشاغرة: Administrative assistant
مجال العمل: الإدارة - إدارة عامة وإدارة أعمال  [ عرض كل الوظائف في هذا التصنيف ]
مكان الوظيفة: الرياض - منطقة الرياض
تاريخ الإضافة: 02/10/2014
المهام والوصف الوظيفي:
Typical Responsibilities and Duties
- Assist with all stages of the delivery of training and events including:
- Manage guest lists and send invitations
- Send email campaigns and announcements in Arabic and English languages
- Coordinate the Center’s training and events
- Manage the online registrations for training activities, seminars and forums
- Handle and document registration activities
- Send electronic reminders to all registered candidates (partners) prior to the start of the event
- Print name labels including position and organization for registered candidates and delegates
- Book event venue and ensure the venue is equipped with the required needs (laptop, flip chart, etc.)
- Ensure printed materials and folders are ready prior to the start of an event
- Prepare and print certificates for candidates who successfully complete the executive training and learning requirements
- Represent the Center at the main customer service and registration desk on the day of an event
- Assist in the marketing and communication efforts
- Support the Center’s senior managers and team members in all administrative needs

Perform general secretarial and administrative support duties such as:
- Liaise with different personal and departments to support the needs of the Center staff members
- Meet and greet the Center’s partners and visitors
- Manage incoming and outgoing calls
- Manage the Center’s main email address
- Maintain and continuously update the Center’s database, uploading information from business cards
- Prepare letters and correspondence in Arabic and English languages
- Prepare annual greeting cards for VIP contacts
- Ensure that the office is equipped with the required supplies and stationery

Facilitate travel arrangements for both staff and visitors
- Work on issuing entry visas for Center visitors and advisors
- Book flight, hotel arrangements
- Arrange for airport pick-up and drop-off for the Center's guests and visitors

Schedule and maintain calendars of center’s activities
- Arrange and schedule meetings both internally and externally
- Update the Center's shared calendar
- Distribute electronically a Gantt chart or any other similar tool to highlight the Center’s performance and work progress

Website
- Post forums and training activities onto the Center’s website
- upload and update the Center's website with relevant news, accomplishments, photos and rewards

Meeting Support
- Collect meeting agenda (points) and timing from Center members
- Distribute electronically the meeting agenda prior the start of the meeting
- Prepare and distribute electronically the minutes of meetings
الشروط والمهارات:
  • Very good level of English language skills, both written and oral is essential
  • Ability to work under pressure and the ability to meet deadlines
  • Computer skills (Microsoft Office, including Excel, Word and PowerPoint), Gantt Chart and Adobe Photoshop software
  • Diploma or Bachelor’s degree in a business related field is preferred
  • 1-3 year experience strongly preferred
  • Experience working in a training institute strongly preferred
  • Ability to work under pressure and the ability to meet deadlines
  • Organization and marketing skills
  • Interpersonal and communication skills
  • Computer skills (Microsoft Office, including Excel, Word and PowerPoint), Gantt Chart and Adobe Photoshop software
اللغات المطلوبة للوظيفة:
  • الإنجليزية-ممتاز
نوع الوظيفة:
  • دوام كامل
نطاق الراتب: غير محدد
المتطلبات الأساسية
الجنس: رجال
هذه الوظيفة متاحة لـ: سعودي فقط
الحد الأدنى لمستوى التعليم: دبلوم سنتين فأكثر
الحد الأدنى لمستوى الخبرة: مستوى مبتدئ (خبرة اقل من سنة إلى 3 سنوات)
نموذج التقديم
هذه الوظيفة تم شغلها ولم تعد شاغرة