Job Summary:
- The Secretary to the Chief Investment Officer (CIO) provides high-level administrative support to the CIO, ensuring the efficient operation of the investment office. This role involves managing the CIO’s schedule, coordinating meetings, handling correspondence, and assisting with investment-related tasks and projects. The secretary must be proficient in both English and Arabic, ensuring clear communication and effective handling of bilingual tasks. Confidentiality, multitasking, and smooth communication within the investment team and with external stakeholders are key aspects of this role.
Key Responsibilities:
Administrative Support:
o Manage the CIO’s calendar, including scheduling meetings, appointments, and travel arrangements.
o Screen and prioritize phone calls, emails, and other correspondence in both English and Arabic, ensuring timely responses.
o Prepare, edit, and proofread documents, reports, presentations, and investment materials in both languages.
o Organize and maintain confidential files, records, and documents related to investment activities.
Meeting and Communication Management:
o Coordinate and schedule meetings, conference calls, and video conferences for the CIO and investment team.
o Prepare agendas, take minutes, and follow up on action items from meetings, with a focus on bilingual communication.
o Act as the primary point of contact between the CIO and internal/external stakeholders, ensuring smooth communication in both English and Arabic.
Travel and Expense Management:
o Arrange domestic and international travel for the CIO, including flights, accommodations, and transportation.
o Prepare detailed travel itineraries and manage travel-related logistics.
o Process expense reports and ensure timely reimbursement for travel and other expenses.
Investment Project Support:
o Assist in the preparation and distribution of investment proposals, reports, and presentations.
o Conduct basic research and gather information as needed for investment decisions and meetings.
o Maintain an organized system for tracking investment projects, deadlines, and key deliverables.
Office Management:
o Maintain the organization and efficiency of the CIO’s office.
o Order office supplies and manage inventory for the investment team as needed.
o Coordinate with IT and other departments to ensure the CIO’s office is fully functional and up-to-date with necessary technology.
Confidentiality and Discretion:
o Handle confidential and sensitive information with the highest level of discretion.
o Ensure that all communications and interactions uphold the integrity and privacy of the CIO’s office.
الشروط والمهارات:
High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Finance, or a related field is preferred
Experience: Minimum of 3-5 years of experience in an administrative or secretarial role, preferably in finance or investment-related environments
Strong organizational and time management skills
Excellent written and verbal communication abilities in both English and Arabic
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to manage multiple tasks and work under pressure in a fast-paced environment
High level of discretion and confidentiality in handling sensitive information
