Defining and formulating the objectives required to control the performance of the General Manager's office
- Participate in the formulation of management procedures for the office of the Director-General and all that follows him
- Reception of the general manager's visitors
- Supervising the presentation of the General Manager's office in a decent appearance in terms of cleanliness and arrangement
- Reviewing and approving the coordination of the schedule of appointments and interviews for the Director General, stating what has been postponed and stating the reasons for the postponement.
Preparing a weekly plan that includes the general manager's agenda
Reviewing the letters and correspondences of the Director General before submitting them to him or directing them to others
Ensure that all files related to the General Manager’s office are kept and maintained in a manner that ensures their safety and quick access to them when needed
Reviewing the work of receiving incoming mail and fax and indexing these documents before submitting them to the General Manager
- Reviewing the work of receiving and sending emails of the General Manager and indexing these messages
- Review of incoming and outgoing mail registration work
Attending all meetings and sessions in which the Director General is a party
Reviewing the preparation for the meetings of the Director General and coordinating and preparing all documents and papers related to the subject of the meeting
Reviewing the organization and indexing of internal reports received from other departments and sections and presenting them to the Director General, following up on the Director General’s decision regarding them and recording them in their own records
- Ensuring that all office and electrical equipment is in a working condition continuously, requesting maintenance officials from inside and outside the company, and following up on maintenance work for all office equipment in the General Manager’s office
- Ensure the availability of all stationery and stationery in the office of the Director-General - Send invitations to participants in meetings called by the Director-General
- Reviewing reservations for travel tickets, hotels, exhibition entry cards for the Director-General, and organizing business trips
- Teaching and guiding secretarial personnel, upgrading their career level, and submitting their performance appraisal reports
- Assisting senior management in all businesses not included in this description and that do not violate the laws and regulations of the company and the laws and regulations in force in the Arab Republic of Egypt and that contribute to achieving the company’s goal at the personal request of senior management
Requirements:
University degree or equivalent (Business Administration - Commerce)
At least 4 years of experience in the financial sector or administrative work
Good handling of computer programs and office equipment
The ability to draft books, reports and minutes of meetings for the General Manager in an appropriate expressive manner
