- The Secretary holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.
Key Responsibilities:
- Using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
- Liaising with colleagues and external contacts to book travel and accommodation.
- Organizing and storing paperwork, documents and computer-based information.
- Devising and maintaining office systems.
- Booking rooms and conference facilities.
- Attending meetings, taking minutes and keeping notes.
- Managing and maintaining administrative budgets, as well as invoicing.
- Liaising with staff in other departments and with external contacts.
- Ordering and maintaining stationery and equipment.
- Sorting and distributing incoming post and organizing and sending outgoing post.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
الشروط والمهارات:
Bachelors degree
Proficient in writing and reading the Arabic and English languages
Four (4) years of working experience in keeping documentation and archiving
