The Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of a Project Manager (PM) & Project Director.
SCOPE OF RESPONSIBILITIES:
- Attend client meetings and assist with determination of project requirements
- Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules
- Prepare project organisation and communication charts
- Chair site meetings and distribute minutes to all project team members
- Track the progress and quality of work being performed by design disciplines/trades
- Use project scheduling and control tools to monitor projects plans, work hours, budgets and Expenditures
- Effectively and accurately communicate relevant project information to the client and project team
- Ensure clients’ needs are met in a timely and cost effective manner
- Review field inspection reports from Consultants throughout the life-cycle of the project
- Issue Contracts, Letters of Intent, Purchase Orders, etc.
- Maintain Contract Execution Tracking Log
- Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
- Track & manage contemplated change notices and change orders in the database
- Prepare substantial completion certificates and ensure all required project close out documents are Obtained
- Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
- Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations
