- Preparing weekly & monthly report
- Handling appointments and arranging meetings
- Preparation of department organization chart and job descriptions.
- In charge of monitoring stationery supply
- Preparing meeting schedule and update on time
- Preparing minutes of meetings
- Attending Business calls
- Assist other staff in department in their work as needed
- Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions
- Actively involved in the Quality activities of the department.
- Communication with the concerned contractors as needed
- Summary of attendees for trainees
- Consolidating weekly report
- Keep safe classrooms/offices keys and master key
- Replying e-mail regarding the invoices for payment, PO issuance and remind all nominees for the schedule of training.
- Handle the distribution of incoming and outgoing mails, fax documents, parcel and shipments of the section.
- Scanning of required documents (invoices, fax) by training specialist
- Photocopying of needed documents by the department Manager.
- Prepares certificate for the trainee.
- Assisting other staff in department in their work as needed.
- Registering incoming and outgoing documents for controlling their tractability and filing.
- Responsible for receiving and logging of various documents from vendors.
- Maintain all aspects of the technical records and library. Frequent assistance extended to engineers, designers /draftsmen and plants personnel for information retrieval
- Controls document storing to, and retrieval from, the retention center according to departmental guidelines.
- Receive & log all documents before being forwarded to assignee.
- Receiving documents, drawings from affiliate/contractors, subcontractors and controlling the flow of received documents to all the departments
- Overall control of all the incoming/outgoing documents.
- Assisting other staff in department in their work as needed.
- Attend and forward business calls
- Typing letters, memos & reports , answer the phone, take messages
- Periodic check of cartridges/papers in fax machines, copier & printer.
- Update & maintain organization chart accurately
- Schedule meetings, reserve the conference room dinner & hotel.
- Keeping record of attendance, overtime & compiling leave schedule & timesheet files.
- Maintain the inventory of equipment.
- Preparing presentations for weekly meetings.
- Collecting daily mails and distributing among the employees.
- Assisting other staff in department in their work as needed.
- Compiles statistical information and prepares reports as requested
- Preparing and maintaining Traffic safety employee's personal files
- Maintains complete and accurate filing system for forms, records and general correspondence.
- Maintaining Employee's leave application, vacation, timesheet, salary etc
الشروط والمهارات:
Good Secretarial Skills
اللغات المطلوبة للوظيفة:
الإنجليزية-ممتاز
نوع الوظيفة:
دوام كامل
نطاق الراتب:
غير محدد
بدلات ومزايا أخرى:
- 5 days workdays
- Class A Medical Insurance
- Excellent Benefits
