الأحوال المدنية تعلن عن فتح باب التوظيف للجنسين حملة الثانوية فأعلى (التقديم مفتوح)
الدفاع المدني يعلن فتح القبول والتسجيل للإلتحاق بالوظائف العسكرية (التقديم مفتوح)
تفاصيل الإعلان
التقديم مغلق التقديم مغلق
نسخة للطباعة  
إسم الجهة: معهد الرياض المالي للتدريب شركة موثّقة
مسمى الوظيفة الشاغرة: Executive Secretary
مجال العمل: السكرتارية والمساندة الإدارية  [ عرض كل الوظائف في هذا التصنيف ]
مكان الوظيفة: الرياض - منطقة الرياض
تاريخ الإضافة: 27/12/2014
المهام والوصف الوظيفي:
- Preparing weekly & monthly report
- Handling appointments and arranging meetings
- Preparation of department organization chart and job descriptions.
- In charge of monitoring stationery supply
- Preparing meeting schedule and update on time
- Preparing minutes of meetings
- Attending Business calls
- Assist other staff in department in their work as needed
- Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions
- Actively involved in the Quality activities of the department.
- Communication with the concerned contractors as needed
- Summary of attendees for trainees
- Consolidating weekly report
- Keep safe classrooms/offices keys and master key
- Replying e-mail regarding the invoices for payment, PO issuance and remind all nominees for the schedule of training.
- Handle the distribution of incoming and outgoing mails, fax documents, parcel and shipments of the section.
- Scanning of required documents (invoices, fax) by training specialist
- Photocopying of needed documents by the department Manager.
- Prepares certificate for the trainee.
- Assisting other staff in department in their work as needed.
- Registering incoming and outgoing documents for controlling their tractability and filing.
- Responsible for receiving and logging of various documents from vendors.
- Maintain all aspects of the technical records and library. Frequent assistance extended to engineers, designers /draftsmen and plants personnel for information retrieval
- Controls document storing to, and retrieval from, the retention center according to departmental guidelines.
- Receive & log all documents before being forwarded to assignee.
- Receiving documents, drawings from affiliate/contractors, subcontractors and controlling the flow of received documents to all the departments
- Overall control of all the incoming/outgoing documents.
- Assisting other staff in department in their work as needed.
- Attend and forward business calls
- Typing letters, memos & reports , answer the phone, take messages
- Periodic check of cartridges/papers in fax machines, copier & printer.
- Update & maintain organization chart accurately
- Schedule meetings, reserve the conference room dinner & hotel.
- Keeping record of attendance, overtime & compiling leave schedule & timesheet files.
- Maintain the inventory of equipment.
- Preparing presentations for weekly meetings.
- Collecting daily mails and distributing among the employees.
- Assisting other staff in department in their work as needed.
- Compiles statistical information and prepares reports as requested
- Preparing and maintaining Traffic safety employee's personal files
- Maintains complete and accurate filing system for forms, records and general correspondence.
- Maintaining Employee's leave application, vacation, timesheet, salary etc
الشروط والمهارات:
  • Good Secretarial Skills
اللغات المطلوبة للوظيفة:
  • الإنجليزية-ممتاز
نوع الوظيفة:
  • دوام كامل
نطاق الراتب: غير محدد
بدلات ومزايا أخرى: - 5 days workdays
- Class A Medical Insurance
- Excellent Benefits
المتطلبات الأساسية
الجنس: رجال
هذه الوظيفة متاحة لـ: متاحة للجميع
الحد الأدنى لمستوى التعليم: دبلوم سنتين فأكثر
الحد الأدنى لمستوى الخبرة: مستوى متوسط (خبرة من 4 إلى 10 سنوات)
نموذج التقديم
هذه الوظيفة تم شغلها ولم تعد شاغرة