OPERATIONAL:
- Follows document control procedures related to the document management system.
- Assists in establishing the office document distribution matrix.
- Coordinates for developing and maintaining filing systems of the office
documentation and their relevant security levels as per the authorization matrix.
- Maintains and controls document register and updates it regularly with all incoming and outgoing information.
- Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgment of receipt.
- Ensures all obsolete and superseded documents are clearly identified and logged in the register.
- Distribute documents in a timely manner to the concerned persons in accordance with the distribution matrix as authorized by the Personnel and Administration Manager.
- Manages the proper storage/update of the document's soft copies in the electronic filing system.
- Manages the proper storage of the document's hard copies in the appropriate physical location following the manual filing system.
- Administers the distribution/circulation of internal and external documents.
Other duties and responsibilities are as assigned by management.
