- The role will be responsible for preparing all related documents, follow up with the employees on their documentation status for Residency Renewals, New Joiner Medical, Visa cancellations, assist in the registration of national employees into the pension scheme (if applicable), and support all administrative tasks assigned within the function
- Receive and verify all visa documents from employees and document incorrect orders for processing
- Closely and properly check all the documents are accurate as per checklist to process
- Closely check all the guarantor documents are accurate and valid as per requirements
- Type all documents properly and avoid any delay or rejection in visa/government matters
- Processing custom clearances for employees’ shipments into the country
- Prepare paperwork for new / renewal residency /driving license applications in a timely manner
- Prepare paperwork for new / renewal vehicle passes to client facilities in a timely manner
- Collect applications and document paperwork for residency cancellations of employees and dependents if applicable
- Keep accurate records of residencies, driving licenses & access to client premises
- Prepare all visa applications for employees visiting other countries
- Processing of registration & deregistration of national employees with Social Security & required Ministry for the country as applicable
- Assist and document Police reports for personnel & authorized dependents for damaged vehicles, the lost site passes, lost passports lost civil IDs, etc
- Maintain good relations with employees, line management & all associated external bodies
